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The Best Way to Merge WooCommerce and Depop Data for Xero Import
If you're doing xero import by hand right now, here's the fastest path from "two exports" to "one usable sheet," and why the manual version keeps breaking.
Step by step
- Decide your target columns once. Most people settle on Date, Channel, Order ID, and Total — set that up in CSV Experts and you won't redo it.
- Import the WooCommerce file first. The first time you see this file shape, you map each of its columns to your target list.
- Import the Depop file the same way. Its columns get mapped once too — after that, every future file with this shape merges with no extra clicks.
- Check the merged totals. Dates and numbers are normalized automatically, so a European "24,00" and a US "24.00" both land as the same value.
- Export. CSV or Excel, ready for xero import.
What actually goes wrong if you do this by hand
WooCommerce gives you an Order Date in whatever format your WordPress site's locale is set to, while Depop gives you a transaction date column — line those up manually across a few hundred rows and it's easy to miscount a week. On top of that, WooCommerce's export column layout depends on which export plugin generated the CSV, so two WooCommerce stores can produce different headers entirely, and Depop's like Poshmark, the export is minimal and mixes sold, refunded, and offer-related rows together. Individually those are minor quirks; combined into one spreadsheet by hand, they're where most reconciliation errors for xero import actually come from.
Why it matters for xero import
Xero's bank/sales import works best with a single uniform sheet, which is hard to get directly from two different platforms' raw exports.
Just want the quick column-difference reference instead? See the short version.